Engaging stakeholders: A planning tool

A Summary of

MEASURE Evaluation (2011). Stakeholder Engagement Tool. North Chapel, NC: MEASURE Evaluation, USAID.

Relevance for Public Health

The Stakeholder Engagement Tool was developed to support research, monitoring and evaluation initiatives, but it can inform any initiative that requires the input and resources of multiple stakeholders. For instance, this tool could be used to inform decision making in a large-scale program review process in a public health unit.

Description

This tool provides a systematic approach to stakeholder analysis and engagement. Effective stakeholder analysis includes appropriate stakeholders at key stages of an initiative, such that the right people have useful information at the right time to inform decision making. Developed by MEASURE Evaluation, this Stakeholder Engagement Tool is a two-part tool with guiding principles, case examples and an implementation checklist to support groups in analyzing their stakeholders as part of program planning.

Stakeholder analysis involves collecting and organizing qualitative data on the interests, behaviour, intentions and influence of different actors in relation to a particular issue (IRDC, 2008; click here to see a summary statement on this resource). Stakeholder analysis is used to support moving research evidence into practice in public health (Aarons et al., 2009).

The Stakeholder Engagement Tool consists of two parts:

  • Part 1: Stakeholder Analysis Matrix (for planning phases)
  • Part 2: Stakeholder Engagement Plan (for implementation and follow-up)

Part 2 also includes guiding principles, sample templates of completed projects and an implementation checklist (creating a stakeholder engagement plan).

Accessing the Method/Tool


Language(s)

Not specified

Format(s)

Not specified

Cost

Not Specified

Implementing the Method/Tool


Time for Participation/Completion

Information not available

Depends on the scope of the initiative.

Additional Resources and/or Skills Needed for Implementation

This tool requires knowledge of key influential people among stakeholder groups.

Steps for Using Method/Tool

This tool provides a structured approach to stakeholder analysis to inform planning decisions. It documents the following steps in stakeholder analysis:

  • Identify stakeholders
  • Define stakeholder roles and resources
  • Identify dynamics among stakeholders
  • Establish the optimal stakeholder group
  • Create a stakeholder engagement plan
  • Monitor stakeholder engagement

The tool can be used in hardcopy or electronic form to facilitate sharing among stakeholder groups.

Who is involved

Two primary groups are identified as users of the tool: program managers and other decision-makers who participate as respondents of the tool; and the core project management team (based at the sponsoring organization) that oversees the stakeholder engagement process.

Conditions for Use

Not specified

Evaluation and Measurement Characteristics


Evaluation

Information not available

Validity

Not applicable

Reliability

Not applicable

Methodological Rating

Unknown/No evidence

Method/Tool Development


Developer(s)

Shannon Salentine
Alan Johnston
Roger Schimberg
MEASURE Evaluation
Website: www.cpc.unc.edu/measure

Method of Development

MEASURE Evaluation is funded by the US Agency for International Development. It supports international capacity building in monitoring and evaluation in population, health and nutrition research. MEASURE Evaluation uses data collection and analysis to improve program planning and decision making, to ultimately improve health systems and health status. This organization provides a number of resources and tools over a broad range of topics, including monitoring and evaluation systems, GIS, etc. To access their full suite of tools, click here.

Release Date

2011

Contact Person/Source

Tara Nutley
MEASURE Evaluation, Futures Group
308 W Rosemary St
Chapel Hill, USA 27516
Phone: (919) 240-7645
Email: tnutley@futuresgroup.com

These summaries are written by the NCCMT to condense and to provide an overview of the resources listed in the Registry of Methods and Tools and to give suggestions for their use in a public health context. For more information on individual methods and tools included in the review, please consult the authors/developers of the original resources.

Resources

Title of Primary Resource Stakeholder Engagement Tool
File Attachment None
Web-link
Reference MEASURE Evaluation (2011). Stakeholder Engagement Tool. North Chapel, NC: MEASURE Evaluation, USAID.
Type of Material Toolkit
Format On-line Access
Cost to Access None.
Language English
Conditions for Use Not specified
Title of Supplementary Resource Stakeholder Analysis Guidelines
File Attachment None
Web-link
Reference Schmeer, K. (1999). Stakeholder Analysis Guidelines. Bethseda, MD: Partnerships for Health Reform, Abt Associates Inc.
Type of Material Workbook
Format On-line Access
Cost to Access None.
Language English
Conditions for Use Not specified
Title of Supplementary Resource The Research Matters KT Toolkit: A Resource for Researchers
File Attachment None
Web-link
Reference

International Development Research Centre (2008). The Research Matters KT Toolkit. International Development Research Centre: Ottawa, ON. Retrieved from: http://www.idrc.ca/EN/Resources/Publications/Pages/IDRCBookDetails.aspx?PublicationID=851

Type of Material Online handbook
Format On-line Access
Cost to Access None.
Language English, French
Conditions for Use Not specified
Title of Supplementary Resource Implementing evidence-based practice in community mental health agencies: A multiple stakeholder analysis.
File Attachment None
Web-link
Reference Aarons, G.A., Wells, R.S., Zagursky, K., Fettes, D.L., & Palinkas, L.A. (2009). Implementing evidence-based practice in community mental health agencies: A multiple stakeholder analysis. American Journal of Public Health, 99, 2087-2095. doi: 10.2105/AJPH.2009.161711.
Type of Material Journal article
Format Periodical
Cost to Access Journal article purchase
Language English
Conditions for Use Copyright © 2009 American Public Health Association

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